Welcome to Deadlina. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our deadline intelligence and prevention platform.
By using Deadlina, you agree to the collection and use of information in accordance with this policy. If you have any questions or concerns, please contact us at privacy@deadlina.com.
1. Information We Collect
1.1 Information You Provide
Account Information: Name, email address, password, and organization details when you create an account
Profile Information: Optional profile data such as job title, phone number, and preferences
Document Content: Files, documents, and data you upload for deadline extraction and analysis
Communication Data: Messages, feedback, and support requests you send to us
Payment Information: Billing details processed securely through Stripe (we do not store full credit card numbers)
1.2 Automatically Collected Information
Usage Data: How you interact with our platform, features used, and engagement patterns
Device Information: Browser type, operating system, IP address, and device identifiers
Log Data: Access times, pages viewed, and other diagnostic data
Cookies: Session cookies for authentication and functionality (see Cookie Policy below)
1.3 Third-Party Integration Data
When you connect third-party services (Gmail, Google Drive, Google Calendar), we collect:
Authorization tokens to access your connected accounts
Email metadata and calendar events for deadline detection
File metadata from connected storage services
We only access data you explicitly authorize and only for deadline management purposes
2. How We Use Your Information
We use your information to provide, maintain, and improve our services:
Service Delivery: Process documents, extract deadlines, provide AI-powered insights
Account Management: Create and manage your account, authenticate access
Communication: Send deadline reminders, notifications, and service updates
Platform Improvement: Analyze usage patterns to enhance features and user experience
Security: Detect and prevent fraud, abuse, and security incidents
Compliance: Meet legal obligations and enforce our Terms of Service
Customer Support: Respond to inquiries and provide technical assistance
3. AI Processing and Data Usage
Deadlina uses artificial intelligence to extract and analyze deadline information from your documents:
Document Processing: Your uploaded files are processed by our AI models to identify deadlines, obligations, and compliance requirements
Data Security: All AI processing occurs on secure servers with encryption in transit and at rest
No Training on Your Data: Your documents and extracted information are NOT used to train our AI models
Temporary Processing: Document content is processed in memory and not permanently stored beyond what's necessary for your use of the service
Quality Assurance: We may review AI outputs in aggregate (without personal identifiers) to improve accuracy
4. Data Storage and Security
We implement industry-standard security measures to protect your data:
Encryption: All data is encrypted in transit (TLS/SSL) and at rest (AES-256)
Cloud Storage: Documents are stored securely on AWS S3 with access controls and monitoring
Database Security: User data and extracted obligations are stored in encrypted PostgreSQL databases
Access Controls: Role-based permissions ensure team members only access authorized data
Regular Backups: Automated backups ensure data recovery in case of incidents
Security Audits: Regular vulnerability assessments and penetration testing
Note: While we implement robust security measures, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but continuously work to protect your data.
5. Data Sharing and Disclosure
We do not sell your personal information. We may share data only in these limited circumstances:
Service Providers: Third-party vendors who help us operate our platform (hosting, email, payment processing) under strict confidentiality agreements
Team Members: Within your organization, data is shared according to role-based permissions you configure
Legal Requirements: When required by law, court order, or government request
Business Transfers: In the event of a merger, acquisition, or asset sale (you will be notified)
With Your Consent: Any other sharing requires your explicit permission
6. Your Rights and Choices
You have the following rights regarding your personal data:
Access: Request a copy of the personal data we hold about you
Correction: Update or correct inaccurate information in your account settings
Deletion: Request deletion of your account and associated data
Data Portability: Export your data in a machine-readable format
Opt-Out: Unsubscribe from marketing emails (service notifications may still be sent)
Revoke Consent: Disconnect third-party integrations at any time
To exercise these rights, please contact us at privacy@deadlina.com or use the settings in your account dashboard.
7. Data Retention
We retain your data only as long as necessary:
Active Accounts: Data is retained while your account is active
After Deletion: Most data is deleted within 30 days of account closure
Legal Obligations: Some data may be retained longer to comply with legal, tax, or regulatory requirements
Backups: Data in backups is deleted according to our backup retention schedule (typically 90 days)
8. Cookies and Tracking Technologies
We use cookies and similar technologies to provide and improve our services:
Essential Cookies: Required for authentication and core functionality
Analytics Cookies: Help us understand how users interact with our platform
Preference Cookies: Remember your settings and preferences
You can control cookies through your browser settings, but disabling essential cookies may limit functionality.
9. Google API Services User Data
Google Limited Use Disclosure
Deadlina's use of information received from Google APIs adheres to Google API Services User Data Policy, including the Limited Use requirements.
9.1 Google Services Integration
When you connect your Google account to Deadlina, we request access to the following Google APIs and data:
Gmail API
Scopes Requested:
gmail.readonly - Read email messages and metadata
gmail.labels - View and manage email labels
How We Use This Data:
Scan your inbox for emails containing deadline information, compliance notices, and regulatory documents
Extract deadline dates, requirements, and obligations from email content
Create deadline reminders based on email attachments and body text
Organize and categorize deadline-related emails
Data Retention: Email metadata is stored to track processed messages. Email content is analyzed in memory and not permanently stored.
Google Drive API
Scopes Requested:
drive.readonly - View files and metadata in your Google Drive
drive.file - Access files created or opened by Deadlina
How We Use This Data:
Access documents containing deadlines, contracts, compliance reports, and regulatory filings
Extract obligation dates and requirements from PDFs, Word documents, and spreadsheets
Monitor specific folders for new deadline-related documents
Import deadline information from shared team documents
Data Retention: We store file metadata (name, location, modification date) and extracted deadline information. Original file content is not stored on our servers.
Google Calendar API
Scopes Requested:
calendar.readonly - View your calendar events and metadata
calendar.events - Create, update, and delete calendar events
How We Use This Data:
Sync deadline reminders to your Google Calendar
Create calendar events for upcoming obligations and compliance dates
Read existing calendar events to detect deadline conflicts
Update deadline events when obligations are modified or completed
Data Retention: We sync calendar event IDs and basic metadata to maintain synchronization. Detailed event content remains in your Google Calendar.
9.2 Limited Use Policy Compliance
Deadlina's use of Google user data is strictly limited to:
Providing and improving user-facing features: We only use your Google data to deliver the deadline intelligence and compliance management features you've explicitly requested
No data transfers to third parties: Your Google user data is NOT sold, shared, or transferred to any third parties for advertising, marketing, or unrelated purposes
No human access unless required: Your Google data is processed by automated systems. Human access only occurs with your explicit consent or when necessary for security, compliance, or technical support
No AI training: Your Google user data is NOT used to train, improve, or develop our AI models or any third-party AI systems
Purpose limitation: We access only the data necessary for deadline extraction and management - we do not read unrelated emails, access personal files, or view private calendar events beyond what's needed for our service
9.3 Your Control Over Google Data
You maintain full control over your Google account connection:
Disconnect anytime: Revoke Deadlina's access to your Google account from your Account Settings or Google Account permissions page
Granular permissions: You choose which Google services (Gmail, Drive, Calendar) to connect - each can be enabled or disabled independently
Data deletion: When you disconnect a Google integration, we stop accessing that data immediately and delete processed information according to our retention policy
In addition to Google services, our platform integrates with:
Stripe: Payment processing (governed by Stripe's privacy policy)
AWS: Cloud infrastructure and storage (governed by AWS privacy policies)
When you use these integrations, you are subject to the respective third-party privacy policies. We recommend reviewing their policies before connecting services.
11. Children's Privacy
Deadlina is not intended for users under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete that information promptly.
12. International Data Transfers
Your data may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using Deadlina, you consent to the transfer of your data to our facilities and service providers globally. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes:
We will update the "Last Updated" date at the top of this policy
We will notify you via email or through a prominent notice on our platform
Your continued use of Deadlina after changes constitutes acceptance of the updated policy
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
At Deadlina, we are committed to transparency and protecting your privacy. We believe in giving you control over your data while providing the powerful deadline intelligence features you need. Thank you for trusting us with your information.